Medical Secretary/Administrator

Due to growth in our patient list size The Coggeshall Surgery is looking for an experienced and enthusiastic medical secretary/administrator to join our team.

Applicants should have excellent communication, organisational and IT skills with a positive approach and are able to work on their own initiative and multi-task. Previous medical admin experience is essential.

You must be flexible and willing to work morning/and or afternoon hours, holiday and sickness cover is also essential.

The vacancy is for 30 hours per week covering between Monday-Friday with potential over time as and when required.

Main Duties include:

• To ensure that all incoming and patient correspondence is stored on/in the patients’ medical record and relevant information is coded and actioned where appropriate, including forwarding it to another member of the team or passing to GP for action if clinically required.
• To carry out administrative related tasks within the administration team as delegated by the doctors and Practice Manager
• Typing letters, reports and associated documentation as required
• Assisting with internal & external referrals
• Liaising with external agencies such as medical professionals, hospitals and community services, ensuring referrals are processed efficiently
• Maintain an accurate 2ww referrals database / audit
• Manage administration associated with medically insured patients and private referrals
• Manage all administrative queries as necessary
• Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible.
• Scanning, coding incoming clinical correspondence.
• Follow practice protocols to ensure consistent and high quality care is provided to our patients
• Patient record summarising would be an advantage but not essential

Benefits
On-site Parking